Admissions Manager

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Admissions Manager The Oregon State Bar (OSB) regulates the practice of law in Oregon and provides a variety of services to its members and the public. Equal Opportunity Employer   *******************************************************   We are looking to fill the position that will perform the functions of the Executive Director of the Board of Bar Examiners (BBX) as set forth in the Rules for Admission. This position will provide administrative, management, and staff support for the Admissions Department of the Oregon State Bar (OSB), in compliance with BBX directives and within policy guidelines applicable to OSB departments.   Essential Duties include the following:   Responsible for administering the bar application process for persons seeking membership in the OSB, including the content and accessibility of the application, investigation of applicants for the  requisite knowledge, character, and fitness, and making recommendations to the BBX regarding applicants, consistent with applicable rules and statutes.   Responsible for developing and maintaining competency in the systems necessary to the conduct of the work of the department, including association management software, membership databases, and any technologies incident to the bar application and  examination processes.   Ensures staff support to the BBX in the calendaring and conduct of its meetings, the timely notification of meeting agendas, the timely provision of meeting materials, the coordination of meeting sites, and the taking and preparation of minutes, in consultation and coordination with the BBX chair.   In accordance with existing regulations and agreements, and at the direction of the BBX, ensures implementation of BBX directives, and compliance with operating guidelines, policies, and court and admissions rules.   Interacts on behalf of the Admissions Department with applicants, members of the bar, the judiciary, law schools, and the public as a resource on questions pertaining to the admissions process.   Reviews applications for special accommodation testing and recommends to the BBX testing conditions that comply with state and federal disability law.   Responsible for administering the bar examination including facility siting, staffing, and exam integrity.   Provides onsite administrative, logistical and statistical support at multi-day grading sessions; responsible for transmitting grading data to the Supreme Court; and coordinates the review of exam results by applicants.   Handles and advises BBX regarding contested admissions matters, including the scheduling of interviews, the identification of special investigators as needed, providing investigative support, insuring the timely production of all notices and documentation incident to the process; providing staff support during hearings; and insuring the preservation of the evidentiary record for forwarding to the Supreme Court. Responsible for day-to-day departmental operations within policy guidelines set by the BBX, the OSB Chief Executive Officer/Executive Director, and the Director of Regulatory Services including the training, oversight, and performance evaluations of department staff.   Makes recommendations to OSB Chief Executive Officer/Executive Director on hiring, discipline, and termination of support staff.   Maintains program records and their confidentiality pursuant to court rule, and ensures that technology and other resources are available to meet the needs of the program.   Develops the department budget in coordination with the Director of Regulatory Services for submission to the BBX, the bar’s Board of Governors, and the Supreme Court; and monitors all program revenue and expenditures.   Develops and implements policies and procedures that ensure a service orientation toward recipients of program services and bar members, and cooperation and teamwork among program staff.   Works in coordination with the BBX in the development of recommendations for proposed rule changes to the Supreme Court pertaining to admission.   Assists Supreme Court staff with admissions ceremony.   Coordinates with the National Conference of Bar Examiners (NCBE) as needed, and represents the BBX at the state and national level, attending conferences and participates in national committees when appropriate.   *******************************************************   Candidates may have any satisfactory equivalent combination of the following experience & training which ensures the ability to perform the work.   Bachelor’s degree from an accredited four-year college or university and course work or training in management, administration, or related areas. Law school degree and active membership in OSB required.   Three years’ experience in management of a professional or regulatory licensing program. Supervisory experience preferred.   Experience with management principles and practices including program planning, analysis, and organization.   Experience with large event planning.   Experience with the Microsoft Office Suite in a Microsoft Windows environment with particular emphasis on Word, Excel, and Outlook. Experience with database management programs.   Ability to type 40 WPM with accuracy.   Excellent interpersonal and conflict management skills with strong ability to listen and use tact.   Excellent written and oral communication skills.   Excellent presentation and public speaking skills before large and small groups.   Excellent organizational and time management skills and practices.   Strong self-motivation skills requiring minimal supervision.   Ability to balance independent and team-oriented work.   Ability to exercise sound judgment in keeping with the objectives of the BBX and the policies of the admissions program and the Oregon State Bar.   Ability to multitask, prioritize, and meet deadlines in a fast-paced, detail-oriented environment.   Ability to work with various groups of people with competing demands.   Ability to exercise a professional demeanor and provide a high level of customer service for a potentially demanding customer base in a variety of situations.   Commitment to the concept of teamwork and cross-responsibility within a department and between departments.   Ability to communicate in person, in writing, by email, and by telephone.   Ability to operate a computer for long periods of time.   Ability to remain in a stationary position for long periods of time.   Ability to manipulate data for program and budgetary purposes and typing.   Ability to perform detailed work requiring concentrated effort.   Ability to perform as a public speaker before large and small groups.   Ability to use standard office equipment and computer peripherals.   Ability to travel overnight, inside and outside Oregon, for meetings and seminars.   Ability to work in a moderately noisy, open environment.   Ability to lift up to 35 pounds.   *******************************************************   The minimum for this salary range is $7,330 per month. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.   Send resume with a cover letter to Director of Human Resources, Attention: AM, Oregon State Bar, P. O. Box 231935, Tigard, OR 97281. Fax to 503-598-6985 or e-mail to